Resigning is like a breakup - no matter how many times you've done it, it's always difficult to initiate. If you're reading this article, you're probably wondering how to write a resignation letter without causing misunderstandings or conflicts. The Yourator editorial team has compiled 5 key points for writing a resignation letter, along with a template you can use. We hope this helps you end this chapter of your career smoothly and embark on new challenges successfully!
Contents:
- Step 1: Briefly explain your reason for leaving
- Step 2: Express gratitude
- Step 3: Specify your intended last day of work
- Step 4: Offer to assist with the transition
- Step 5: Extend well wishes to the company and team
- Resignation Letter Example
Step 1: Briefly explain your reason for leaving
The most important part of a resignation letter is explaining why you're leaving. Keep it to 1-2 sentences and show that you've thought it through carefully. Remember:
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Use general reasons like "career planning" or "trying a new field" to avoid speculation or arguments.
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If you've already secured a new job, you don't need to mention this or provide details about the new company.
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Avoid citing negative aspects of the current company (e.g., insufficient benefits, late working hours) as reasons for leaving. Be polite and diplomatic to part on good terms.
Step 2: Express gratitude
While resignation letters are typically formal, expressing gratitude can soften the message. Thank your supervisor for their guidance and briefly mention important things you've learned in this job. This shows politeness and grace.
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Step 3: Specify your intended last day of work
It's crucial to mention your planned last day in the resignation letter. This reminds your supervisor, ensures compliance with labor laws regarding notice periods, and provides a record to protect your interests and future career plans.
Step 4: Offer to assist with the transition
While not legally required, offering to help with the transition demonstrates responsibility. Regardless of your reasons for leaving, your departure may inconvenience your supervisor. Volunteering to thoroughly hand over your duties to other team members shows professionalism and can lead to more positive references in the future.
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Step 5: Extend well wishes to the company and team
End your resignation letter on a positive note by wishing the company and team well for the future. Express hopes for potential future collaboration. Remember, the world is small, and your paths may cross again. Concluding with well wishes makes your letter more positive and courteous.
Resignation Letter Example
After careful consideration, I have decided to resign from my position as [Job Title] due to [briefly state reason, e.g., career planning]. I am deeply grateful for your guidance and support over the past [X] years, during which I have gained valuable experience.
My intended last day of work will be [Date]. I am committed to ensuring a smooth transition by completing all necessary handover tasks and assisting my team members and my replacement in integrating into the role. I will also provide any additional help the company may need due to this personnel change.
Thank you again for your mentorship and assistance. I apologize for any inconvenience this may cause, and wish the company success and prosperity.
Sincerely, [Your Name]
A resignation letter is often just a formality with a standard format and phrases. As long as you maintain politeness and provide a reasonable explanation for leaving, there's no need to agonize over it for too long. We hope this article helps you quickly organize your thoughts and produce a proper resignation letter.
After writing your resignation letter, remember to check out the job listings on the Yourator!
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