行政營運專員 Jr. Operations Manager

歡迎財務管理/商管/金融會計/文學院系所應屆畢業生！

#你的任務

• AR Collection
  • Liaising with TW customers (current and churned but still owing) on outstanding invoices to ensure that we are able to collect all amounts owing to us.
  • Coordinate with customers on the payment processes
• Invoicing
  • Coordinate with Customer Success team + Accounting firm and ensure accuracy and delivered/completed on time on a monthly basis
  • Maintenance of all records of customer invoices and any other related documentation
• Vendor Management
  • Communicate and coordinate with 3rd party vendors to ensure that all necessary needs + requirements are met accordingly and are aligned to business needs.
  • Ensuring that the vendor management processes are adhered
  • Ensuring that all invoices are paid on time.
  • Upkeeping/updating all validity and scope of contracts with the vendor
  • Continuous research on vendors and comparison of prices
• Contracts
  • Drafting the customer contracts
  • Coordinating with the Sales/CS team on the details of the contracts, and ensuring that the terms are in accordance to the agreement with the customer
  • Ensuring that the details in the contracts are correct and in accordance with the local rules and regulations
• Country Admin
  • Meeting room reservations
  • Organizing Team Building activities: outing, team lunch/dinner, karaoke night, bowling night, movie night, etc.
  • Coordination and planning of company events (like MailChimp Clinic, Ematic Happy Hour planning)
  • Maintain local office travel calendar and local coordination for all guest / travellers from other operating countries
  • Maintaining National Holidays calendar
  • Work cross-functionally with different teams within the company to ensure processes are developed and executed smooth
  • Optimise internal structures and processes to ensure country office operations run at maximum efficiency
• Legal Administration & Coordination
  • Ensuring the country office complies with all local rules and regulations
  • Communicating with local institutions such as banks and government offices
  • Maintaining a repository of all legal documents from vendors, accounting firms, sales contracts, bank contracts etc.
  • Maintaining list of POCs for each vendor and government institutions
  • Notarization of documents when needed
    
     

Please provide English CV 應徵請提供英文履歷

#WHY YOU NEED TO JOIN US:

✨年假優於勞基法：Ematic的年假無上限！而且加入第一天即享有年假！
✨休假制度富有彈性：感冒不舒服可選擇遠端上班，遇補班則不補班！
✨良好升遷管道：可依能力、工作內容討論工作時間與薪資。
✨新創團隊的環境：帶你認識新創世界的夥伴們，拓展人脈、並成為新創界的一份子。不定期的團隊Game Night，一起打電動、密室逃脫、雷射槍戰舒壓！
✨喝酒喝不停：公司內定期舉行Happy Hour，讓你喝啤酒喝到飽，和整個電子商務產業的同行交朋友！
✨All the perks that come along with working in a startup; we pay competitively and we help each other grow into the best versions of ourselves.
✨Be part of a fast growing company that nurtures entrepreneurial nature, startup culture and wants to unlock the best version of you.
✨Work with a diverse team of smart people who are also fun after work.
✨Opportunities to learn directly from our excellent leadership team.
✨Collaborate with a multi-national team across APAC.
✨Opportunity to travel for better exposure across our operating markets.

#必備條件

• Have 1-2 years of working experience in business operations. Fresh graduates in Business with internship experience in the Business Admin/Management world (MBA is a plus) are also welcome to apply.
• Tech-savvy and willingness to learn new skills
• Have impeccable written and verbal communication skills in English and local languages.
• Excellent interpersonal skills
• Ability to handle confidential and sensitive matters with discretion, responsibly
• Willingness to learn new skills with a ‘Can Do’ positive attitude
• Thrive in a multi-tasking environment, organized, and adjust priorities on the fly
• Experience in basic areas of Accounting such as AR (Account Receivables) is a plus
• Experience in drafting contracts is a plus
• Prior involvement in Project Management work is an added advantage
• Experience with working VISA or foreign/local labor requirement is an added plus
• Experience in Invoicing consolidation and Vendor Management
• Experience in administrative activities and a bonus if you have been working in a tech startup or Digital Marketing agency.
• 喜愛學習新資訊及新知識，樂觀進取並喜歡與團隊合作
• 基礎英文聽說讀寫能力，需要英文簡單書信溝通以及對話能力
• 有能力處裡團隊提出的文書或行政作業，並與國外同事定期討論回報能一起優化SOP
• 有提案能力並統整團隊需求達成行政專案目標
• 能理解並針對營運模式提出評估並回應與控制風險並優化

#WHY YOU NEED TO JOIN US:

✨年假優於勞基法：Ematic的年假無上限！而且加入第一天即享有年假！
✨休假制度富有彈性：感冒不舒服可選擇遠端上班，遇補班則不補班！
✨良好升遷管道：可依能力、工作內容討論工作時間與薪資。
✨新創團隊的環境：帶你認識新創世界的夥伴們，拓展人脈、並成為新創界的一份子。不定期的團隊Game Night，一起打電動、密室逃脫、雷射槍戰舒壓！
✨喝酒喝不停：公司內定期舉行Happy Hour，讓你喝啤酒喝到飽，和整個電子商務產業的同行交朋友！
✨All the perks that come along with working in a startup; we pay competitively and we help each other grow into the best versions of ourselves.
✨Be part of a fast growing company that nurtures entrepreneurial nature, startup culture and wants to unlock the best version of you.
✨Work with a diverse team of smart people who are also fun after work.
✨Opportunities to learn directly from our excellent leadership team.
✨Collaborate with a multi-national team across APAC.
✨Opportunity to travel for better exposure across our operating markets.