WHO WE ARE
Ready for your next career move in Marketing Technology? Believe in working smart, and want to have fun doing it? Ematic Solutions might just be the place for you!
Established in 2013, we started as an email marketing optimization provider, and today, we have expanded our business to a larger scale in the Digital Marketing landscape. With our headquarters located in Singapore for Ematic Solution, our rapid expansion network has spread across SEA countries and is continually growing. Today, with our global resources, local insights & technology infrastructures, led us to operate over in 9 countries - Singapore, Indonesia, Malaysia, Thailand, Philippines, Vietnam, Taiwan, Hong Kong, and Bosnia.
We’re a global team of 160+ Martech experts and we specialize in various Messaging, Attribution, CDP and Analytics platforms. Our goal is to make every marketer’s platform buying journey easier via a systematic approach: from identifying the requirement, reviewing the current marketing stack, to shortlist/negotiate different technology platforms and of course, onboarding, continuous training and ongoing cost optimization.
● AR Collection
○ Liaising with customers (current and churned but still owing) on outstanding
invoices to ensure that we are able to collect all amounts owing to us.
○ Coordinate with customers on payment processes
○ Coordinate with Customer Success team + Accounting firm and ensure accuracy
and delivered/completed on time on a monthly basis
○ Maintenance of all records of customer invoices and any other related
● Vendor Management
○ Communicate and coordinate with 3rd party vendors to ensure that all necessary
needs + requirements are met according that is aligned to business needs.
○ Ensuring that the vendor management processes are adhered
○ Ensuring that all invoices are paid on time.
○ Upkeeping/updating all validity and scope of contracts with the vendor
○ Continuous research on vendors and comparison of prices
● Country Admin
○ Meeting room reservations
○ Organizing Team Building activities: outing, team lunch/dinner, karaoke night,
bowling night, movie night, etc.
○ Coordination and planning of company events (like MailChimp Clinic, Ematic
Happy Hour planning)
○ Maintain local office travel calendar and local coordination for all guest /
travellers from other operating countries
○ Maintaining National Holidays calendar
○ Work cross-functionally with different teams within the company to ensure
processes are developed and executed smooth
○ Optimise internal structures and processes to ensure country office operations run
at maximum efficiency
● Legal Administration & Coordination
○ Ensuring the country office complies with all local rules and regulations
○ Communicating with local institutions such as banks and government offices
○ Maintaining repository of all legal documents from vendors, accounting firms,
sales contracts, bank contracts etc.
○ Maintaining list of POCs for each vendor and government institutions
○ Notarization of documents when needed
● 維護公司現有合作第三方廠商與公司內部SOP以及Side projects 統籌規劃
● Have 0-2 years of working experience in business operations. Fresh graduates in Business (MBA is a plus) are also welcome to apply.
● Tech savvy and willingness to learn new skills
● Have written and verbal communication skills in Taiwanese/Mandarin and English
● Excellent interpersonal skills
● Ability to handle confidential and sensitive matters with discretion, responsibly
● Willingness to learn new skills with a ‘Can Do’ positive attitude
● Thrive in a multi-tasking environment, organized, and adjust priorities on the fly
● Experience in basic areas of Accounting such as AR (Account Receivables) is a plus
● Prior involvement in Project Management work is an added advantage
● Experience with working VISA or foreign/local labor requirement is an added plus
● Experience in Invoicing consolidation and Vendor Management
✨All the perks that come along with working in a startup; we pay competitively and we help each other grow into the best versions of ourselves.
✨Be part of a fast growing company that nurtures entrepreneurial nature, startup culture and wants to unlock the best version of you.
✨Work with a diverse team of smart people who are also fun after work.
✨Opportunities to learn directly from our excellent leadership team.
✨Collaborate with a multi-national team across APAC.
✨Opportunity to travel for better exposure across our operating markets.
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