CEO Secretary

About AIFIAN

AIFIAN is at the forefront of transforming real-world asset investment globally. Our mission is to democratize access to smart investment opportunities, leveraging advanced technology to bridge traditional finance and modern accessibility. Following our successful soft launch in Taiwan in 2023, focusing on the burgeoning market of liquor investments, we've captured significant enthusiasm. As we prepare to scale our operations internationally, we're expanding our team to champion AIFIAN's vision worldwide. 

About the Role

We’re looking for someone who thrives in a support role and takes pride in being the key player that ensures everything runs smoothly. This position is perfect for someone who enjoys taking ownership of important tasks behind the scenes—whether it’s managing the CEO’s schedule, coordinating projects, or solving unexpected challenges. You will be a vital part of the team, proactively ensuring that all operations are efficient and organized. If you take pride in being a reliable and adaptable team member who thrives on getting things done and supporting the wider goals of the organization, this could be the perfect fit for you.

What You'll Do

• Coordinate and manage the CEO’s daily schedule, including both internal and external meetings.
• Organize all aspects of domestic and international travel for the CEO, including booking flights, accommodations, and detailed itineraries.
• Handle a range of administrative office tasks, such as organizing documents, ordering office supplies, and processing expense reimbursements.
• Provide operational support for various business projects to aid the CEO team’s objectives.
• Maintain strong relationships with our car leasing customers by offering support and handling any unforeseen situations that may arise.
• Manage communications and documentation with external partners, like car dealers and insurance companies, including overseeing contracts and relevant paperwork.
• Collaborate with the People team to plan and organize internal events, ensuring every detail is covered for smooth execution.
• Collect, organize, and analyze business data to produce insightful reports that assist the CEO in decision-making.
• Tackle urgent tasks and adapt to new priorities, providing quick solutions as needs arise.

What We Look For

• Over two years of experience in administrative or secretarial roles, experience supporting senior management is strongly preferred.
• Fluent in both English and Mandarin Chinese, with strong communication skills in diverse cultural environments.
• Detail-oriented and comfortable working with numbers, proficient in Google Sheets, Google Docs, and similar office software.
• Strong time management skills with the ability to prioritize tasks effectively under pressure.
• Adaptability and a proactive approach to problem-solving in dynamic environments, offering constructive suggestions.
• Precision in daily tasks, ensuring all details are accurately managed.
• Strong interpersonal skills, with confidence in managing client relationships and communication.
• A positive attitude toward challenges, with strong stress resilience and a willingness to embrace new tasks.
• Hands-on problem-solving mindset, committed to following through and ensuring smooth task completion.

At AIFIAN, we foster a collaborative environment devoid of traditional hierarchies. Titles and tenure are set aside as we let our accomplishments speak for themselves. We operate as a united team with a shared objective, constantly pushing each other to excel. Every team member is regarded as a decision-maker, holding autonomy and trust. We believe in the capability of our partners to shoulder responsibilities and contribute their best efforts.