行政營運專員 Jr. Operations Manager

Our people around the world!

Job Description

歡迎財務管理/商管/金融會計/文學院系所應屆畢業生!

 
#你的任務
  • AR Collection
    • Liaising with TW customers (current and churned but still owing) on outstanding invoices to ensure that we are able to collect all amounts owing to us.
    • Coordinate with customers on the payment processes
  • Invoicing
    • Coordinate with Customer Success team + Accounting firm and ensure accuracy and delivered/completed on time on a monthly basis
    • Maintenance of all records of customer invoices and any other related documentation
  • Vendor Management
    • Communicate and coordinate with 3rd party vendors to ensure that all necessary needs + requirements are met accordingly and are aligned to business needs.
    • Ensuring that the vendor management processes are adhered
    • Ensuring that all invoices are paid on time.
    • Upkeeping/updating all validity and scope of contracts with the vendor
    • Continuous research on vendors and comparison of prices
  • Contracts
    • Drafting the customer contracts
    • Coordinating with the Sales/CS team on the details of the contracts, and ensuring that the terms are in accordance to the agreement with the customer
    • Ensuring that the details in the contracts are correct and in accordance with the local rules and regulations
  • Country Admin
    • Meeting room reservations
    • Organizing Team Building activities: outing, team lunch/dinner, karaoke night, bowling night, movie night, etc.
    • Coordination and planning of company events (like MailChimp Clinic, Ematic Happy Hour planning)
    • Maintain local office travel calendar and local coordination for all guest / travellers from other operating countries
    • Maintaining National Holidays calendar
    • Work cross-functionally with different teams within the company to ensure processes are developed and executed smooth
    • Optimise internal structures and processes to ensure country office operations run at maximum efficiency
  • Legal Administration & Coordination
    • Ensuring the country office complies with all local rules and regulations
    • Communicating with local institutions such as banks and government offices
    • Maintaining a repository of all legal documents from vendors, accounting firms, sales contracts, bank contracts etc.
    • Maintaining list of POCs for each vendor and government institutions
    • Notarization of documents when needed

       

Please provide English CV 應徵請提供英文履歷

 

 

 

#WHY YOU NEED TO JOIN US:

✨年假優於勞基法:Ematic的年假無上限!而且加入第一天即享有年假!
✨休假制度富有彈性:感冒不舒服可選擇遠端上班,遇補班則不補班!
✨良好升遷管道:可依能力、工作內容討論工作時間與薪資。
✨新創團隊的環境:帶你認識新創世界的夥伴們,拓展人脈、並成為新創界的一份子。不定期的團隊Game Night,一起打電動、密室逃脫、雷射槍戰舒壓!
✨喝酒喝不停:公司內定期舉行Happy Hour,讓你喝啤酒喝到飽,和整個電子商務產業的同行交朋友!
All the perks that come along with working in a startup; we pay competitively and we help each other grow into the best versions of ourselves.
Be part of a fast growing company that nurtures entrepreneurial nature, startup culture and wants to unlock the best version of you.
Work with a diverse team of smart people who are also fun after work.
Opportunities to learn directly from our excellent leadership team.
Collaborate with a multi-national team across APAC.
Opportunity to travel for better exposure across our operating markets.

Requirement

#必備條件
 
  • Have 1-2 years of working experience in business operations. Fresh graduates in Business with internship experience in the Business Admin/Management world (MBA is a plus) are also welcome to apply.
  • Tech-savvy and willingness to learn new skills
  • Have impeccable written and verbal communication skills in English and local languages.
  • Excellent interpersonal skills
  • Ability to handle confidential and sensitive matters with discretion, responsibly
  • Willingness to learn new skills with a ‘Can Do’ positive attitude
  • Thrive in a multi-tasking environment, organized, and adjust priorities on the fly
  • Experience in basic areas of Accounting such as AR (Account Receivables) is a plus
  • Experience in drafting contracts is a plus
  • Prior involvement in Project Management work is an added advantage
  • Experience with working VISA or foreign/local labor requirement is an added plus
  • Experience in Invoicing consolidation and Vendor Management
  • Experience in administrative activities and a bonus if you have been working in a tech startup or Digital Marketing agency.
  • 喜愛學習新資訊及新知識,樂觀進取並喜歡與團隊合作
  • 基礎英文聽說讀寫能力,需要英文簡單書信溝通以及對話能力
  • 有能力處裡團隊提出的文書或行政作業,並與國外同事定期討論回報能一起優化SOP
  • 有提案能力並統整團隊需求達成行政專案目標
  • 能理解並針對營運模式提出評估並回應與控制風險並優化

Remote type

Hybrid Interview
Hybrid Job

視辦公大樓與政府公單位規定進行部分遠端工作

Benifit

Benifit

勞保、健保、特別休假、勞退、婚假

Benifit

#WHY YOU NEED TO JOIN US:

✨年假優於勞基法:Ematic的年假無上限!而且加入第一天即享有年假!
✨休假制度富有彈性:感冒不舒服可選擇遠端上班,遇補班則不補班!
✨良好升遷管道:可依能力、工作內容討論工作時間與薪資。
✨新創團隊的環境:帶你認識新創世界的夥伴們,拓展人脈、並成為新創界的一份子。不定期的團隊Game Night,一起打電動、密室逃脫、雷射槍戰舒壓!
✨喝酒喝不停:公司內定期舉行Happy Hour,讓你喝啤酒喝到飽,和整個電子商務產業的同行交朋友!
All the perks that come along with working in a startup; we pay competitively and we help each other grow into the best versions of ourselves.
Be part of a fast growing company that nurtures entrepreneurial nature, startup culture and wants to unlock the best version of you.
Work with a diverse team of smart people who are also fun after work.
Opportunities to learn directly from our excellent leadership team.
Collaborate with a multi-national team across APAC.
Opportunity to travel for better exposure across our operating markets.

Salary Range

NT$ 384,000 - 720,000 (Annual Salary)