Executive Assistant - Fund

[ Job description ]

The Executive Assistant for fund ensures that there is adequate administrative support for our executives and management team. As an Executive Assistant, your work, whether it’s organizing scheduling or preparing documents, is used by our leaders to make strategic administrative decisions. A master juggler working on multiple tasks and projects at the same time, you are focused on the details while finding creative ways to tackle big picture challenges. From updating internal documents to drafting correspondence, the executive assistant is an important part of our investment business. 

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[ Responsibilities ]

• Responsible for organizing internal and external meetings and conference calls (i.e. scheduling meetings with current and prospective investors, meeting confirmations, room reservation, guest registration, preparation of materials and presentations, general hospitality, catering, etc.)
• Responsible for document collection, printing, and binding of materials as needed.
• Responsible for managing calendars, make appropriate calendar invitations, and maintaining monthly, quarterly, and annual meeting spreadsheet. 
• Responsible for updating and revising internal team documents, spreadsheets, and databases.
• Provide phone support by screening calls, taking phone messages, transferring phone calls to appropriate parties, and arranging conference calls.
• Provide assistance in sending and replying to emails on behalf of the executives and/or drafting other correspondence for management.
• Responsible for organizing receipts, preparing and filing expense reports, and working with the finance department as needed for timely payments.
• Must be able to maintain confidentiality of all sensitive and confidential issues.
• Will assist in a wide variety of projects and other reasonably related duties as assigned.

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[ The role ]

You will be an Executive Assistant and assist in the day-to-day operations of the fund and may also provide assistance to any of its affiliate entities. You are a talented individual who wants to make your mark on a uniquely successful and growing hedge fund, and who wants to further develop your already sharp management skills. You are an excellent communicator who enjoys collaborating with people who possess a diverse set of talents. You are a strong time manager and can prioritize effectively while creating space for original thinking and thoughtful analysis to support our executives and management team.

The successful candidate will possess the following:

• Must have prior experience in a professional corporate environment supporting senior executives or in a related field of at least 2 years.
• Bachelor’s or Master’s Degree in Business Administration, Economics, or a related field a plus.
• Excellent Microsoft Office skills (PowerPoint, Word, Excel).
• Highly organized, detail-oriented, and proactive. 
• Energetic and decisive with a high level of integrity.
• Able to communicate timely both verbally and written and.
• Must be comfortable communicating in English (both written and oral).
• Maintains a positive attitude, is a team player, and is proactive.
• Previous experience in a related industry (investment banking, hedge funds, asset management) is a plus. 

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◆ 我們不定期公司聚餐，辦公室也提供無限的咖啡及零食

◆ 明亮的辦公環境，雙螢幕設備讓工作更有效率